There is a big difference between the expectation and reality of traveling for work. At the expectation phase it all sounds luxurious and you have an image in your mind where you’re hurtling through the air in first-class comfort, being served champagne. The reality is being stuck in an overcrowded airport, knowing you’re going to be horribly late, while searching for a free power outlet to charge a rapidly deteriorating ‘smart’ phone.
Today’s article is a ‘Quick Guide’ to a few of the things available to help make traveling for work a little easier and add benefits to your business.
There’s just no getting around it, I’m sorry, an iPad is essential. Believe me, I’ve tried to get around it by using my laptop and iPhone, but the truth is you really do need something of that ‘in between’ size that is light and easily fits in a bag but can still be used for e-mails, writing reports and videoconferencing.
The iPad 2 is slim with a bright, clear screen and, starting at $449, isn’t that expensive of an investment for something you’ll use a LOT. Go on, just give in to your Apple urges.
2. Organisation station
Where have you been all my life? The inside of my handbag looks like Macklemore’s favourite thrift shop, there’s junk everywhere. The Cocoon Grid-It Bundle is here to sort your life out.
This nifty little tool involves a grid of woven elastic that lets you customise and organise all your devices and other carry-on items. It’ll soothe your inner neat-freak while getting you organised enough to actually make your flight on time and find everything you need easily and quickly. It’s also great for seeing what you’ve packed so you don’t forget anything.
3. More power
Yes! Essential for those frantic moments when your phone runs out of juice and you simply cannot find a power point to recharge it. Not anymore, iPhone! Enter the Energizer XP18000. This sweet little gadget will charge your laptop, phone, tablet or even your camera. It doesn’t just add a little top-up of battery life either, it can add up to 8 hours to some tablets.
4. Innovative deals
The Cloud is where it’s at nowadays, so why should signing contracts and other critical documents be any different? Rather than fly your sorry self over to Guatemala to ink that deal, let DocuSign and The Cloud do all the hard work for you.
You can upload documents and share them securely with anyone, anywhere. The client is notified via e-mail they need to sign and when they log in they are prompted to draw their signature or initials in the appropriate blank spots. Brilliant! It’s perfect for when you need to be in two places at once.
5. Funds on the go
If you are traveling for business on an increasingly regular basis, it may be worth considering a separate credit card for this purpose, like the American Express Small Business Card. These can make your money go further, for instance large outlays such as air fares and hotel costs can earn rewards or cash back which can be ploughed back into your business to help it grow.
Trusting your employees with the business credit card will incur more rewards and drastically reduce the amount of paperwork you would otherwise have to go through with a fine-toothed comb, including expense reports and reimbursements.
Phoebe Lee is a writer, award-winning blogger and travel lover sharing helpful travel tips, insight and reviews for regular people. Follow her adventures at home and around the world, right here on Little Grey Box and on Instagram, Facebook and YouTube.